Car Rental companies come in all shapes and sizes but they have one thing in common - they will all need self drive insurance to make sure their fleet is protected. Cover is needed to protect both cars when they are out on the road and when they are back at base, whether that is at a rental office, in a compound or for the smallest start up ventures on the front drive.
However getting the right cover at the right price will depend on the type of business you are running, and how much experience you have, We detail below a few of the options open to you, and explain why some are more appropriate than others.
If you are an established car rental firms who have at least 3 years trading history behind them and have at least 5 vehicles in their fleet you will find that there are a number of insurers who will be happy to look at providing cover for your business There will potentially look at both car only and mixed fleets of, say, cars and vans.
Insurers may offer premiums can be based on your rental revenue, a day rate, or a rate per vehicle basis – whatever you decide, having heard the options, is most suitable for your car hire business.
They may also offer training for your rental desk staff – this is designed to help them root out potentially fraudulent hirers - which in turn can mean lower premiums for you.
Some have smartphone apps so your car hire customers can report a claim immediately.
Pro's - As an established business you are more likely to be able to find flexible insurance option tailored around your operation by self drive car hire insurance specialists who look after several hundred companies in this line of business.
Con's - They do not have a proposition for new, or small car rental firms - you need to be established with a track record before you can be considered. They will make an exception however if the business is new and a senior member of the management team has at least three years of experience in renting out cars.
For more information we suggest discussing your options with insurers listed on the BVLRA website. This is the site managed by the British Vehicle Leasing and Rental Association - the leading trade body for rental firms.
Suits new car hire businesses or those who have been trading for less than three years and those with less than 5 vehicles.
Also ideal for if you want the flexibility of only paying for insurance when your cars are being hired out.
It will be combined with a Motor Traders or Standard Vehicle Policy (to cover your car(s) when they are not out on hire).
The hirer puts the insurance in place so can be certain your motorhome is fully insured whilst on the road.
Pro's - This is a very flexible Pay As you Go approach and perfect for those looking to avoid significant upfront costs whilst growing their business.
Con's - Insurance costs are calculated individually for each hirer, so quoting a standard inclusive rate for hiring out is trickier. There is also a bit more admin involved as the insurance needs to be put in place for each rental.
You will be responsible for checking and verifying licences, through relevant services. Also checks on the hirer, confirming their address and identity are needed. This is an UK Anti Money Laundering legislation requirement.
To arrange a quote visit the InsureCarHire website who offer this type of cover.
These websites, which introduce those want to hire a car to people happy to rent out their vehicle to other private individuals, arrange insurance for their users during the booking process.
Pro's - a really easy way of renting our cars with no upfront costs - the insurance side of things is all taken care of for you. A good way of dipping your toe into the car rental business world as there is a lot of support provided.
Con's - Up to 30% of the rental charge is taken by the site you use. You are normally tied to just one site too.
A good solution if you are hiring to friends and family.
Hirer buys the policy in place and pays the insurer directly.
Claims are instigated by the policyholder - i.e. the person who has hired the car rather than the owner.
Claims do not affect you, as the policy is the hirers - so its their insurance record or no claims bonus that might be impacted
As the car van owner it is vital to find any damage immediately the car is returned as trying to get a third party to claim after the event would be difficult.
Pros - The Insurer deal with the legal requirements regarding identifying the policyholder to meet Anti Money Laundering legislation. Vehicles can be hired on an 'excluding insurance rate' basis with claims not affecting your policy record.
Cons - as a hirer you are not in as much control as you are not the policyholder. The excess on the policies tend to be higher for rented cars than they do for just borrowing a car
One company offering such a policy is Safely Insured.
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